Statements
From PDF chaos to QuickBooks‑ready transactions.
Upload bank statement PDFs from any institution and Cairn reads every transaction, learns how your firm categorizes, and syncs the results directly to QuickBooks Online or Desktop. The hours of manual entry that used to live behind every reconciliation become a few minutes of review.
How It Works
Four steps, with no busywork in between
Bank Statement PDF
Drop a PDF, and Cairn handles the rest.
Drag and drop a bank statement from any institution, either a single file or a batch of them, and Cairn auto-detects the bank, the account type, and the statement period from the document itself. The team does not have to fill out a form before the work starts.
Extracting Transactions
Extracted
Every line, every page, captured.
Cairn reads every transaction on every page, including dates, amounts, descriptions, and running balances. The same approach works on digital PDFs and on scanned documents that came back as images, so nothing gets skipped because the format was inconvenient.
It learns how your firm works.
Cairn suggests QuickBooks accounts and vendors against your firm's chart of accounts, and after three similar transactions, pattern matching takes over and applies the categorization on its own. Corrections stick. For the clients who categorize differently, you can write plain-language instructions per company that override the default behavior.
Reconciliation
One click into QuickBooks.
Push reconciled transactions directly to QuickBooks Online, or to QuickBooks Desktop through the Web Connector for firms still on Desktop. Cairn validates the balances against the source document and generates a downloadable PDF report so the work has a paper trail.
How It Learns
Statements gets smarter with every document the firm processes.
Your corrections become the system's knowledge over time, with no retraining process and no configuration files to maintain. The firm just keeps using it the way it always would, and the system meets the team where they are.
Pattern Learning
Categorize a transaction the same way three times and the pattern locks in, and similar transactions get categorized automatically from that point forward without any further intervention from the team.
Per-Client Instructions
Every client categorizes a little differently, so a firm can write plain-language instructions per company that override the default behavior, like classifying all Stripe deposits as Sales Revenue, and Cairn applies that rule from then on without anyone having to remember it.
Transfer Detection
Moving money between accounts creates duplicate-looking entries across statements, which is the kind of thing that quietly inflates a reconciliation. Cairn detects cross-statement transfers automatically and excludes them from the sync.
Part of the Stack
Works with your Cairn suite
Cairn Stack
Subscription management, user provisioning, and usage-based billing through the portal.
QuickBooks Online
Push categorized transactions directly to QuickBooks Online.
QuickBooks Desktop
Sync via Web Connector for firms on QuickBooks Desktop.
Cairn Receipts
PlannedReceipts is the other half of the Statements story, handling the expense documentation side of the ledger through receipt capture, categorization, and matching. Together, the two apps cover both sides of the books.
Supports every institution, every format
QuickBooks Online and Desktop sync
Ready to add Statements to your stack?
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